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how to create message templates and canned responses on linkedin

LinkedIn + Typedesk
message templates you can reuse everywhere

Connection requests, InMails, recruiting outreach, and sales follow-ups often follow the same structure. Standard LinkedIn messaging has no reusable template library, so a common workaround is retyping messages or copying them from a document. Typedesk lets you save each message once and insert it into LinkedIn using a short shortcut like /connect or /followup. This page shows how Typedesk works on LinkedIn and what it adds beyond LinkedIn's standard messaging tools.

Available on Mac, Windows and in your browser

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How to create message templates on LinkedIn

LinkedIn offers message templates in Recruiter and Recruiter Lite, but not in standard LinkedIn messaging. Recruiter templates also remain limited to recruiting workflows. Here is the manual workaround for regular LinkedIn messaging and the faster way with Typedesk.

Without Typedesk

For reference, here is the manual situation. Standard LinkedIn messaging has no reusable template library. Recruiter and Recruiter Lite offer templates, but they are limited to those recruiting products. A common workaround is keeping frequently used messages in a document and pasting them into LinkedIn.

With Typedesk

Typedesk runs through the browser extension, so it works directly on linkedin.com. No doc to dig through, no copying and pasting.

1

Keep your best connection notes and follow-ups in a separate doc.

2

When you need one, switch to that doc and copy the text.

3

Paste it into the LinkedIn message or connection note and edit the details by hand.

4

Because standard LinkedIn messaging has no reusable template library, you have to switch tools and copy and paste each time.

1

Save your standard LinkedIn messages in Typedesk, each with a short shortcut like /connect or /followup.

2

Open a message, InMail, or connection note on LinkedIn and type the shortcut.

3

The full message expands instantly, ready to personalize and send.

typedesk + LinkedIn

Why LinkedIn outreach needs templates

Whether you are recruiting, prospecting, or networking, the same connection notes and follow-ups go out dozens of times a day, and they should still feel personal. Standard LinkedIn messaging has no reusable template library; templates exist only in the Recruiter and Recruiter Lite products and stay inside those recruiting workflows, so most people keep their best messages in a doc and copy-paste them, which is slow and easy to get wrong.
What to save as a LinkedIn template:
  • Connection request notes for different audiences.
  • Recruiting outreach and InMail openers.
  • Sales prospecting and follow-up messages.
  • Networking thank-yous and re-connect messages.

How it works

Set up Typedesk once and reuse your LinkedIn messages everywhere you type.

how to create message templates and canned responses on linkedin
1

Install the Typedesk browser extension, plus the desktop app for Windows or Mac.

2

Save your most-used LinkedIn messages as templates, each with a short shortcut like /connect or /followup.

3

On LinkedIn, type the shortcut in a message or connection note and the full message expands instantly.

how to create message templates and canned responses on linkedin

One library for LinkedIn and everywhere else

Your outreach should not be locked in a doc or a paid recruiting product. Typedesk keeps a single library, so the same messages you use on LinkedIn also work in email, Outlook, your CRM, and any web form. Update the wording once, and it updates everywhere, and teams can share one approved library so everyone stays on-message.

Your LinkedIn messages, with superpowers!

Typedesk text expander gives standard LinkedIn messaging the reusable templates it lacks, with smart placeholders and easy sharing.

Customize every LinkedIn message with variables

Typedesk drops the person's name, company, or role into your message as it expands, so outreach at scale still reads like you wrote it by hand.

Works beyond LinkedIn, in every app

Typedesk messages work on linkedin.com and in email, your CRM, and every other app your team uses, all from one library, with no paid recruiting product required.

Share one message library with your team

Keep every approved message in a single shared library so your whole team reaches out consistently. Update the wording once and everyone gets it.

Insert any LinkedIn message with a shortcut

Type a short shortcut like /connect and the full message expands right in the message or connection-note box, with no doc to open and nothing to paste.

Give standard LinkedIn messaging the templates it is missing

The most versatile way to create and reuse messages on LinkedIn

Features

typedesk how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Create templates with custom fill-in fields

how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Share templates with teammates

how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Insert templates with a text shortcut

how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Search templates by keyword

how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Organize templates into folders

how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Reuse the same templates across apps

how to create message templates and canned responses on linkedin
how to create message templates and canned responses on linkedin

Comparison covers the built-in reusable-message features available in each product's standard interface. Optional add-ins, mobile keyboards, developer APIs, and third-party tools are excluded.

Send LinkedIn messages faster

Save your best connection notes, InMails, and follow-ups in Typedesk once, assign a shortcut to each, and reach out in seconds while keeping it personal.

I love typedesk! It is by far one of my favourite tools to have in our tech stack.

Customer review

Pip Meecham

Tech Advisor & ClickUp Channel Partner

We use typedesk to ensure that communications remain aligned and uniform across all our channels as our company scales up.

Customer review

Michael Johnson

Senior Certification Specialist, HighLevel

This software is unreal. It's like having a ChatGPT writing assistant on every single app I use and having all the prompts I can create at my fingertips.

Customer review

Michael Montefusco

Founder, Fitness Marketing Machine

This app is a phenomenal tool.

Customer review

David Shutler

Senior Recruitment Consultant

While our help desk does provide saved answers, I use typedesk to maintain a personal voice in my canned responses quickly and efficiently.

Melanie Shears

Finance & People Operations, Customer Billing Specialist, Helpscout

Very flexible & convenient, very fast, active developing team with regular updates! Saving me hours of my time.

Customer review

Gerrit Grunert

Looking for Gmail CREMs

typedesk saves me so much time! Creating a template is easy to do and these shortcuts save so much time. I'm finding new ways every week to continue optimizing my time by fine tuning my templates. The new features provide easy ways to create multiple results from a single template.

Jason E.

COO

This app is a totally time-saver. So amazing when it comes to typing reports and email messages when I want to save time.

Customer review

Dr. Gwen Smith

Energy healing life coach

Exceptional piece of software. I need to write a ton of E-Mails and created some templates for myself, which I just copied. The Problem was that I needed to manually change some elements like names and other information unique to every single mail. Every so often, it's easy to forget to fill out one of the blank spaces within my text template after copying, which is frustrating when you have sent an e-mail with "Hello _____". There may be some more or less complicated workarounds within some writing & Mail Software I use, but nothing has been as easy to use as typedesk. You can paste your precomposed text in typedesk as a new "canned response", replace your "_____ blank_____" with a variable, individualize how you want to be prompted when it's time to fill in the information in the blank fields. From now on, you just type "/" + "your pre-defined shortcut" and there you go. My personal Killerfeature: It lives outside your applications, so it can be used with every single piece of software where you need to enter text. Regardless if it's within a browser, Mail application, Word, Excel etc.

Customer review

Marifl

@marcus_ifland

I love love love Typedesk. With this new update, we can use Typedesk directly for simple 1-step prompts. This would be great for generating email responses, title/metadescriptions generator etc. I can already think of some awesome use cases!

Customer review

Duy Nguyen

App junkie

My entire team uses Typedesk from sales to legal to project management. It's incredibly easy to use and saves us so much time. I've actually started saving ChatGPT prompts that I like for quick access using Typedesk as well 🙌🏼

Customer review

Ronnie Sharpe

@ronnie_sharpe1

absolutely love TypeDesk for what it offers, and not only the product, but the customer service.

Customer review

Paul Burns

Bookkeeper

i been using typedesk for several years, since 2021, i would say the software is great, i have windows/mac they sync perfectly, this is one of the software that i use everyday, it saves much of my time on thinking on how to answer clients, i have my FAQ in typedesk, i just search it and copy/paste into my support desks. i love it has a search function, and i can share the answers with my co-workers. so they save time on answering FAQs.

Customer review

李鼎嘉

@new_user_74d7929319

Typedesk is an automation tool for canned responses that can help increase efficiency and productivity in customer support. With this tool, agents can create and save predefined responses for common questions, allowing them to quickly respond to customers without having to type the same response over and over again. Typedesk is especially useful for those who work in customer support or similar roles where they receive many similar questions. Users can organize their responses into categories for easy searching and retrieval, and they can also customize their responses with replacement fields to tailor them to each specific case.

Customer review

Tony Wiljanden

@tony_wiljanden

The classic investment: text once + save time over and over again.

Customer review

Urs Frei

@urs_frei

Customer review

Jeremy Muselet

Business Development

Typedesk will speed up so many of our repetitive processes & rapidly access a library of canned responses with a click - moving quickly through docs.

paul868

This solution is super useful. I have many cases, where I can use it in my daily work.

m_b

Super excited to have the Team version of TypeDesk... now I can have my team working to support my business and help their productivity and mine!

NG

this is a must-have tool for all company owners! huge time saver

masuk_sarker

We're loving typedesk! It's easy to use, and saves us tons of time when it comes to sending emails to our customers. The variables work well, although we wish we could have alternate email addresses assigned to each user and be able to use them in variables.

sebfontan

After trying others, looking at how they worked (or didn't), and looking at their features and prices I realized, this is one sweet deal. Its clean, simple and does its job. Support is quick to reply. Thank you.

woodennickel

Canned responses have been a fantastic way to save time during my onboarding process with clients along with the weekly/monthly reporting emails. Unfortunately, things got a little messy when testing out different CRMs, integrating emails, and dealing with the CRMs' built-in email templates PLUS my Gmail templates. With typedesk, this problem is solved!

JohnG23

Typedesk is one of the those tools you know has a bright future. This is due to its rock-solid focus on doing one thing well, and that's streamlining your team's replies in record times. The UX is simple and seamless. No longer worry about your team's communication being all over the place and get on the same page with Typedesk today.

FellowSumoling

Typedesk is a great tool, as you can answer fast and directly by copy and paste. It's not depending on the plattform as it's operating as an desktop app. To sum it up typedesk is really a little but great helper with more even potential.

nomorewords

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Frequently asked questions

Common questions about LinkedIn message templates and canned responses.

Visit learning center

Does LinkedIn have message templates?

Standard LinkedIn messaging does not. LinkedIn offers templates in the Recruiter and Recruiter Lite products, but they stay inside those recruiting workflows. For everyone else, Typedesk adds real templates with shortcuts, variables, and sharing that work across all of LinkedIn and every other app.

Does Typedesk work on LinkedIn?

Yes. The Typedesk browser extension works on linkedin.com, so your shortcuts expand directly in messages, InMails, and connection notes.

Can I personalize each message?

Yes. Typedesk variables drop in the person's name, company, or role as the template expands, so outreach at scale still feels personal.

Can my whole team share the same LinkedIn messages?

Yes. Shared libraries let everyone use the same approved outreach, with central updates pushed to the whole team.

Do I need Recruiter or Recruiter Lite?

No. Typedesk gives you templates across all of LinkedIn without a paid recruiting product, and you can sign up for free to get started.

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