Microsoft Teams + Typedesk
canned replies you can reuse everywhere
In Microsoft Teams, the same updates, answers, and requests get typed over and over across channels, chats, and meetings. Teams offers AI-suggested replies and lets users bookmark messages, but its standard message composer has no built-in library for saving and inserting your own reusable message templates, so those replies get retyped or pasted from a notes doc. Typedesk lets you save each one once and drop it into Teams by typing a short shortcut like ;standup or ;onboard, and the full message appears instantly. This page shows how the Typedesk integration works in Microsoft Teams and what it adds on top.
Available on Mac, Windows and in your browser
Rated 4.8/5 over 300+ verified reviews
How to create canned responses in Microsoft Teams
Teams has no built-in library for saving and inserting your own message templates in the standard composer, so the usual workaround is keeping your replies in a separate doc and pasting them. Here is that manual workaround, and the faster way with Typedesk.
Without Typedesk
For reference, here is the manual workaround. Teams has no built-in way to save and reuse your own message templates in the standard composer, so you keep your replies elsewhere and paste them in. It works, but Teams itself provides no text-expansion shortcuts, fill-in fields, or reusable reply library in the composer.
With Typedesk
Typedesk runs through the desktop app and browser extension, so it works directly in Teams. No notes doc, no copying and pasting.
Keep your common messages in a separate notes app or document.
When you need one, switch to that doc and copy the text.
Paste it into the Teams message box and edit the details by hand.
Because Teams has no reusable template library, you switch apps and copy-paste every single time.
Save your standard messages in Typedesk, each with a short shortcut like ;standup or ;onboard (a trigger that avoids Teams' / commands).
Open a Teams channel, chat, or meeting chat and type the shortcut.
The full message expands instantly, ready to post or edit.
Why Microsoft Teams messages need canned responses
- Standups, status updates, and recurring reminders.
- IT and HR answers to common employee questions.
- Onboarding and how-to steps for teammates.
- Messages that keep a consistent, on-brand tone.
How it works
Set up Typedesk once and reuse your Teams messages everywhere you type.
Install the Typedesk desktop app for Windows or Mac, plus the browser extension for Teams on the web.
Save your most-used Teams messages as templates, each with a short shortcut like ;standup or ;onboard.
In Teams, type the shortcut in a channel, chat, or meeting chat and the full message expands instantly.
One library for Teams and everywhere else
Your messages should not be trapped in a notes doc. Typedesk keeps a single library, so the same messages you use in Teams also work in email, your help desk, Slack, and any web form. Update the wording once, and it updates everywhere, and teams can share one approved library so everyone stays on-message.
Your Teams messages, with superpowers!
Typedesk text expander gives Teams the reusable replies it lacks in the composer, with fill-in fields and easy sharing.
Fill in details as you type
Typedesk drops a name, date, or ticket number into your message as it expands, so a reused message still reads like you wrote it just now.
Works beyond Teams, in every app
Typedesk messages work in Teams and in email, your help desk, and every other app your team uses, all from one library.
Share one message library with your team
Keep every approved message in a single shared library so everyone posts consistently. Update the wording once and everyone gets it, something Teams does not offer on its own.
Insert any Teams message with a shortcut
Type a short shortcut like ;standup and the full message expands right in the Teams message box, with no notes doc to open and nothing to paste.
Give Microsoft Teams the canned responses it is missing
The most versatile way to create and reuse messages in Microsoft Teams
Features
Create templates with custom fill-in fields
Share templates with teammates
Insert templates with a text shortcut
Search templates by keyword
Organize templates into folders
Reuse the same templates across apps
Comparison covers the built-in reusable-message features available in each product's standard interface. Optional add-ins, mobile keyboards, developer APIs, and third-party tools are excluded.
Send Teams messages faster
Save your most-used Teams messages in Typedesk once, assign a shortcut to each, and post in seconds while staying consistent.
I love typedesk! It is by far one of my favourite tools to have in our tech stack.
Pip Meecham
Tech Advisor & ClickUp Channel Partner
We use typedesk to ensure that communications remain aligned and uniform across all our channels as our company scales up.
Michael Johnson
Senior Certification Specialist, HighLevel
This software is unreal. It's like having a ChatGPT writing assistant on every single app I use and having all the prompts I can create at my fingertips.
Michael Montefusco
Founder, Fitness Marketing Machine
This app is a phenomenal tool.
David Shutler
Senior Recruitment Consultant
While our help desk does provide saved answers, I use typedesk to maintain a personal voice in my canned responses quickly and efficiently.
Melanie Shears
Finance & People Operations, Customer Billing Specialist, Helpscout
Very flexible & convenient, very fast, active developing team with regular updates! Saving me hours of my time.
Gerrit Grunert
Looking for Gmail CREMs
Exceptional. I've been using typedesk for over a year now. As an attorney I have a lot of definitions that must be added to documents, typedesk allows me to add multiparagraph text with just a few keystrokes.
Daryl Crouse
Attorney and advocate
Best app purchase of all time! Great time saver, fantastic customer service and support and the product keeps improving
Elite Performance Academy
I run a football academy in Bangkok
I wish you all the best with the launch. One of the tools I use every day is Typedesk, and as I use it more, it becomes more valuable to me. In all honesty, I am a happy user.
Goran
@goranm
A useful cross-platform tool that gets much love and attention from its developers and regular updates. From time to time, I run into issues with new updates, but these are quickly fixed by their responsive team and my overall my experience with Typdesk has been amazing.
Panther Productions
Founder Freelance FOSS web agency
Have been using typedesk for a year, it saves so much time to not write the same again and again (names, emails, greeting formulas). And I have been beta testing the ChatGPT integration,it works as promised. Apart from not having to use the openai interface, I just change the keyword and don't have to retype or copy paste the basic prompt. And Michel always responsive.
Torsten P.
CEO automation.re - find embedded iPaaS
Great! It will surprise you
Truong Nguyen
SM
Use for product support where repetitive replies are not as simple as using an FAQ. Easy to paste and then edit to suit individual questions. Timesaver as well as brain saver!
J GW
hi
I can't live without typedesk. Every time I find myself typing something I've typed before, I add it to typedesk so I never have to manually type it again. The program is consistently maintained and faster than ever with the latest update. Will be a tool I use forever. I used to insert "Quick Parts" in my email, which is Outlook's version of canned text answers. It doesn't hold a candle to typedesk since I can use typedesk anywhere on my computer, not just email. It rocks.
Paul Colaianni
•
Started using it a few weeks ago... it's honestly a god send [can't believe it's the only solution out there of its type]... And the beauty of it is that it's reasonably priced, the team is responsive and it just works! Can't wait for the future of TypeDesk!
Emmanuel Lemor
@emmanuellemor
I installed it and everything is very smooth. I like to use a competitor app but I will switch fully once a few things are added. But it's a good investment for me in the future.
Fractal
It is very easy to use. Simplicity is key which is perfect, because you don't want to be bogged down and distracted when a fast response is required. Glad i purchased, will definately get my ROI with time saved
James_Riddles
I use TextBlaze and I was looking for an alternative. typedesk is the perfect solution for me. The interface is clean and modern. It is easy to use and it works :) I am very happy with my purchase. Thank you guys from AS and typedesk for bringing this amazing deal to us!
MBO
I didn't know about other different solutions as competitors and let have a chance to this one and after testing, I've been totally happy to use it. As a web agency, I had to multiply similar answers or process for clients and whaou ! TypeDesk helps a lot !!
Frederique
One of the best purchases on Appsumo!
iamsam
I have been a longtime user of TextExpander and keyboard snippets / shortcuts from other apps. I really enjoy using apps that allow me to save time by re-typing common phrases. With the use of multiple apps, I no longer have to edit text in every app to update a phrase or snippet, I can just update Typedesk.
mc_sumo
Typedesk is probably the only thing that made me want to keep my job as a chat agent. The quick search is absolutely amazing and fast, I have never seen a search like that. So many tags to make it easy. I have told my co-workers about this application, and I know some have tried it out. I am working on getting a team together. This is an absolute must for online support jobs.
Wingman835
I didn't think it was very useful for my small business but I tried it and within a day I purchased a code! It is so awesome and helpful. Saves me loads of time and I no longer make the mistake of putting someone else’s name in an email when copying the text. I use it to put in my brand color codes everywhere when needed, fast reply's and so much more. Really love it.
Puck
Overall, good tool that does what it says. Useful if you have a lot of texts that you often reuse. Not just for emails but actually for any text or words, or emojis. Tool is simple but functional, you can group your texts into folders etc. It is rather intuitive and works well.
atis
I love that you are available on both Chrome and Desktop. I can't wait for the Safari extension and the mobile app, then you're complete.
PhillipStemann
Trusted by 15,000+ teams worldwide
Frequently asked questions
Common questions about canned responses in Microsoft Teams.
Visit learning center
Does Microsoft Teams have canned responses or message templates?
Does Typedesk work in Microsoft Teams?
What shortcut should I use in Teams?
Can my whole team share the same Teams messages?
Is it free?
Sign up for FREE today
Join the text expander revolution. Get typedesk for you and your team today to reclaim your time!
Rated 4.8/5 over 300+ verified reviews
Live from our Blog 7 Factors to Compare Cross-Platform Text Expanders
